Three things that make a good fit
What changed
Most public text is already in today's models. Your email is not.
The AI models in use today were trained on public writing such as websites, books and forums. Labs have already worked through most of it.
What it rarely captures is the daily work inside a real company. How a quote gets built. How a team recovers from a late delivery. How a support request goes from first report to fixed.
Those records sit in your email, drives and business tools. AI labs license them to train and test models on real work, and an established company has years of them.
What happens next
What follows the estimate form
Complete the form first. A License Your Data specialist then calls within minutes to set a time for a 15-minute call.
- 1
One 15-minute conversation
The call is under NDA and covers your systems and what you want kept out. No files change hands and no passwords.
- 2
A copy with names removed
A copy is prepared by License Your Data with names and identifiers swapped out. Nothing goes further until you approve a sample.
- 3
Licensing the copy
Labs license the copy you approved, while your originals stay in your own systems.
Answer three questions and see an indicative range.
Check my estimateWhat counts
The records already in your systems
Software-based businesses leave a long written trail of how work gets done. These are the systems that count.
Years of threads with customers, vendors and colleagues in Microsoft 365 or Google Workspace.
Documents and drives
The proposals, procedures and reports your team keeps on Google Drive, SharePoint or Dropbox.
Team chat
Messages in Teams or Slack showing how routine problems get handled.
CRM
Account history, call notes and pipeline stages in a CRM like HubSpot or Salesforce.
Support tickets
The full trail of support requests, answers and fixes.
Project tools
Project boards and task updates from tools like Monday, Jira or Asana.
Finance and ERP
Purchasing, inventory, order and invoicing flows from your accounting system or ERP.
Code
Repositories, pull requests and review comments, if your team builds software.
What you control, in four parts
Systems in scope
Choose email on its own, or include CRM and drives too.
The date ranges
Select the periods that count and drop the rest.
The departments
Include some departments or mailboxes and exclude others.
The final say
An estimate creates no obligation. You can stop at any step.
Who we work with
The kinds of companies we help
Manufacturing
Production schedules, quality reports and supplier email.
Freight and 3PL
Load tracking, dispatch messages and carrier email.
Distribution
Customer service records, stock updates and order handling.
Construction
Job files, change orders, RFIs and bids.
HVAC
Records of service visits, dispatch and maintenance.
Home services
How jobs get quoted, booked and followed up.
Professional services
Delivery documents, plans and proposals.
Software or tech
Tickets, technical specs and review history.
Finance
Internal operations and process records. Customer account data stays out.
Accounting
Templates and firm procedures. Scope is decided with you and your counsel, and client data stays out.
Law
How the firm runs internally. Scope is agreed with you and your counsel, and no client data.
Healthcare
Administrative and scheduling workflows. Scope is set with you and your counsel, and patient data stays out.
Estimate bands
The two inputs behind your range
Team size sets the starting band. Your years in business shift it. Under 3 lowers the band and over 10 raises it. Industry plays no part in the number. It only helps with matching.
See my exact range| Employees | Indicative range |
|---|---|
| Under 20 | $100K to $250K |
| 20–49 | $100K to $500K |
| 50–99 | $250K to $900K |
| 100–249 | $500K to $2M |
| 250+ | $1M to $4M |
Indicative estimate based on your answers. Not an offer or guarantee.
Data handling
What stays out
The license covers what you pick to share and nothing beyond it.
- Sensitive data never goes as is. It is removed or de-identified before anything leaves.
- Client and patient records stay out. For regulated businesses, scope is set with you and your counsel.
- Nothing moves without you. No record is shared until you approve the scope.
- Only a copy is used. License Your Data prepares it de-identified, and nobody asks for your passwords.
What does an estimate cost?
No. Requesting an estimate is free and creates no obligation.
We run a law, accounting or healthcare firm. Is there a path?
Scope is decided with you and your counsel, and client or patient data stays out. We do not offer legal advice.
Do I have to include every system?
No. You approve what is in scope, system by system and date range by date range.
Do I need to export anything to start?
No. The estimate is three questions and your contact details. Not one record moves without an approved scope.
What do you do with sensitive data?
Nothing is shared until it has been excluded or de-identified.
Can a company with fewer than 20 people apply?
Typical fit is 20 or more people and 3 or more years of history. Ask for an estimate anyway. If a fit comes up, we will contact you.
How do you get to my number?
From your team size and years in business. Industry is only for matching and does not change it. Indicative estimate based on your answers. Not an offer or guarantee.
Who calls me after I submit?
Our licensing partner has a specialist call you within minutes to book a 15-minute call about your systems.
See your indicative range in about a minute.
Show me my estimate